Wednesday, November 28, 2012
It’s been happening for over a century, but technology has really taken off in the past two decades. Technological advances have changed the way our workplaces are run, and it has made the business arena far more competitive. Companies are looking to technology to remain competitive; they’re using the Internet to expand their reach, and using online programs like GNU Cash and Open Office to unite their global workforce. Read on to find out how technology can change your office for the better.
Because of the Internet, office workers can get more done in less time. Teleconferencing allows for meetings between personnel that are thousands of miles apart, and various software allows employees to automate many functions which were previously time-consuming.
Offices which produce a large quantity of paperwork can benefit from offsite document storage services; workers will spend more of their days working and less time looking for lost papers. Office administration and customer service departments are also more productive thanks to technology; employees can access and use data in real time.
Document Storage and Handling
The modern workplace is becoming increasingly paperless, but there will always be some need for paperwork. Office software can be accessed online, freeing up valuable hard drive space, and databases are easier to create because of software such as Microsoft Access. It’s also easier to back up data—simply hire a document storage company to safeguard your important information.
Business sales and service are also improving because workers are using mobile technology to get things done on the go. Mobile computing has greatly reduced order processing and delivery times, giving businesses a way to differentiate themselves in a crowded market. Smartphones, tablets and laptops allow workers to cover a wider market area, meaning that smaller companies can hire fewer employees and still remain competitive. Mobile computing has also made it easier for employees to telecommute and collaborate with faraway colleagues.
Advances in electronic security have reduced the incidence of cybercrime, and as technology continues to develop, resources become cheaper and crimes have a lesser impact. Today’s corporate computer systems are ever more secure, and customers are more likely to trust businesses with their personal information—meaning increased sales (especially for online-only companies).
Technology has changed a lot more than the way workers interact with each other. It has entirely changed the way some companies do business, it has given employees new ways to get things done, and it has allowed businesses to easily increase their level of service. The only constant is change—and your business will need to adapt in order to keep up.
Crispin Jones writes for Whitefields Document Storage – experts in offsite storage for your office documents.