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Wednesday, August 21, 2013

What Is Compliance Management?

Broadly speaking, this practice ensures that the actions of a set of people comply with a set of rules. Software with this end in mind, then, automates the process of ensuring compliance with program rules. Compliance managers interested in streamlining their activities are probably already familiar with software options.

The Benefits of Compliance Management Software

With the mechanization of today's service manufacturing enterprises, administrators must manage an ever-changing array of complex regulations. A core challenge facing them is to develop regulatory compliance programs that are not only useful but cost-effective and consistent. The ideal compliance management software can ensure that your compliance program is efficient, effective, and flexible.

Typically, compliance initiatives start as projects to meet compliance deadlines for a specific program or regulation. But ensuring compliance is not a one-time event. The dynamic nature of any business insists on organizations redesigning their compliance programs constantly. An outdated program can't be sustainable or cost-effective, and both these concerns have their place in a company's bottom line.

Compliance Verification's Relevance To Your Organization

Traditionally, stand-alone applications, homegrown systems, and even analog paper-based systems have been used to manage compliance processes. Still, as compliance initiatives become more intertwined with the growth of a company's complexity, multiple and disparate systems can lead to duplicate processes and documentation, as well as other problems. These environments do not provide visibility into organizations' risk and compliance profiles, and they also decrease efficiency and escalate the risk of non-compliance.

How It Can Help You

Compliance management helps reduce costs, control content, and manage risks. In today's standards-driven world, the devil is in the details: organizations across the industry spectrum, from health care and insurance to banking and real estate, face mounting pressures relating to corporate governance and risk management. Demonstrating compliance is a major way that these companies reduce corporate risk and optimize performance. Not only must they demonstrate compliance to a growing array of ISO (International Standards Organization) standards, but also to government-instated regulations and quality initiatives. The challenge is finding the most efficient way to meet this challenge. If done successfully, which is often accomplished with the aid of software, compliance management can be transformed from a burden to a benefit.

Creating and maintaining a business culture of compliance, in which the full spectrum of compliance management initiatives is applied across your entire enterprise, is the way to ensuring an enterprise's success. It is useful throughout a company, from its finance and manufacturing departments to its marketing and distribution sectors. Facilitating clear, complete and consistent communication among all participants in the process - across organizational boundaries - is crucial to any compliance software management program. Finding the software that can help you to establish and maintain some of the following characteristics are of vital importance: clear and consistent communication across organizational boundaries, or making certain that your organization is following through on its compliance software management confirmation, as well as ensuring these activities are effective and appropriate in the culture of compliance you are seeking to build.

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